Student Rights

Free legal help for students, parents & caregivers

Sample letters

Letter to principal requesting reasons for suspension and copy of principal’s report

[Your name, address and telephone number]

[Date]

The Principal

[Address]

-

Dear Sir/Madam,

My [son/daughter, their name,] has been suspended from your school. I would be grateful if you would:

  • let me know the reasons for the suspension (in writing)
  • send me a full copy of your report about the suspension to the board of trustees as soon as possible (and at least 48 hours before the meeting). Please include any statements by other teachers, or any other material about the suspension, which will be presented to the board.
  • Please also send:
  1. a copy of the school charter
  2. a copy of any written school rules
  3. a copy of any relevant policy documents adopted by the board of trustees

This is an urgent request under sections 14(1) and 18(2) of the Education Act 1989 and also section 12 of the Official Information Act 1982.

Yours faithfully,

[Your signature]

[Your name]

Copy to: Chairperson, Board of Trustees

[Your name, address and telephone number]

[Date]

Chairperson, Board of Trustees

[Address]

Dear Sir/Madam,

On [date] we attended a board of trustees’ disciplinary hearing with our [son/daughter, their name]. We do not consider the hearing was conducted in a fair manner for the following reasons:

  • [state reasons]

Because we consider the meeting to have been procedurally unfair, we realise we could ask the Ombudsman to consider our case.

However we believe, if possible, the school should be given a chance to remedy the situation. Consequently, we would ask that:

  • the suspension be lifted and [name] be reinstated at [name of school]; or
  • the board convene another hearing so that these concerns can be fully discussed.

We realise the board is under no legal obligation to review the decision, but when considering all options this would seem the most advantageous for all concerned.

We would be grateful if you could convey your decision to us within the next five days.

Yours faithfully,

[Your signature]

[Your name]